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Human Resources Assistant

Location: Multimatic Indiana - Butler, Butler, Indiana, United States

Posted: January 13th, 2023

Why Work For Multimatic?

  • New Benefits & New Wage Structure!  Day 1 Benefits! 
    • Great benefits (e.g. Medical, Dental, Vision, Paid Time-off, Profit Sharing, & Matching 401k plan)
  • Perhaps best known as constructor of the new Ford GT road and race cars, Multimatic's products also span a wide range of automotive mechanisms, structures and suspension systems (including Formula 1 race dampers).

Location: Multimatic Indiana - 201 RE Jones Road Butler, Indiana 46721, Phone: 260-868-1000, Email: ButlerHR@multimatic.com

SUMMARY

The person in this role creates the first impression of Multimatic Butler to all associates, vendors and visitors. Supports the general office & HR functions for Multimatic Butler.

ESSENTIAL DUTIES AND RESPONSIBILITIES        

Essential duties and responsibilities include the following: 

  • Lobby Receptionist – answers phone, greets guest, takes and delivers messages
  • Responsible for adherence for visitor sign-in book, Visitor’s Confidentiality Agreement, LOI and Contractor EMS logs
  • Collects and distributes incoming and outgoing mail daily
  • Purchase, stock and inventories office supplies
  • Responsible for all Attendance & Vacation Policy Administration including, tracking and preparing corrective actions.  
  • Provides clerical and technical support in such areas as recruiting, hiring, compensation, and benefits
  • Schedules job interviews
  • Prepares and sends offer letters
  • Schedules and assists new hire uniform fittings
  • Assists with coordination of company lunches, recognitions (birthdays/anniversaries) and off site events
  • Maintains communications TV monitor in Breakroom and provides relevant content 
  • Prepares reports and graphs as needed
  • Create, monitor and maintain personnel and medical files for required compliance measures
  • File records as necessary
  • Operates office copier & fax
  • Assists with making travel arrangements (Company Car, Car Rentals & hotels, etc.) as needed
  • Works closely with all functional managers to provide administrative support activities as needed
  • Ensure smooth communication with employees and timely resolution to their queries
  • Perform other duties as needed

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • Associates degree and/or Bachelor’s degree in Business Administration/Management (preferred) or other related field or minimum High school diploma or general education degree (GED)
  • 1-3 years’ experience using HRIS and time keeping systems
  • Minimum 2-4 years office experience, preferably in a manufacturing environment
  • Demonstrated proficiency with Microsoft Office Suite; particularly Excel then, Word and PowerPoint
  • Excellent interpersonal communication skills
  • Background with adherence to protecting confidential & personal information

If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.
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