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HR Assistant

Location: Multimatic Indiana - New Haven, Fort Wayne, Indiana, United States

Posted: January 11th, 2022

Company Overview:

Multimatic is a global enterprise supplying engineered components, systems and services to the automotive industry. Multimatic Indiana - New Haven is a relatively new facility in Fort Wayne, manufacturing specialized, high-strength steel structural components for automotive OEMs.

Position Overview:

Multimatic Indiana - New Haven is seeking an experienced  - HR Assistant who is experienced & passionate about HR administration functions that lends itself to make a difference in how associates feel about their workplace environment & how they are treated.

Why Work For Multimatic?

  • Great benefits (e.g. Medical, Dental & Vision day-1). Also, Paid Time-off, Person Time Off, Profit Sharing, & Matching 401k plan
  • An excellent opportunity to be part of a new product launch (Bronco & Re-Tooling of Jeep Wrangler & Jeep Gladiator)
  • Perhaps best known as constructor of the new Ford GT road and race cars, Multimatic's products also span a wide range of automotive mechanisms, structures and suspension systems (including Formula 1 race dampers).

Facility Address

Multimatic Indiana - New Haven
2808 Adams Center Road
Fort Wayne, Indiana
USA 46803

Duties and Responsibilities    

  • Lobby Receptionist – answers phone, greets guest, takes and delivers messages
  • Responsible for adherence for visitor sign-in book, Visitor’s Confidentiality Agreement, LOI and Contractor EMS logs
  • Collects and distributes incoming and outgoing mail daily
  • Purchase, stock and inventories office supplies
  • Responsible for all Attendance & Vacation Policy Administration including, tracking and preparing corrective actions
  • Track Attendance for monthly/ annual recognition per company policy
  • Assists with daily maintenance of payroll records
  • Assists with biweekly Payroll Processing; validating accuracy of time keeping system, manual time sheets, data entry, etc.
  • Provides clerical and technical support in such areas as recruiting, hiring, compensation, and benefits
  • Schedules job interviews
  • Create, monitor and maintain personnel and medical files for required compliance measures
  • Prepares and sends offer letters
  • Assists with coordination of company lunches, recognitions (birthdays/anniversaries) and off site events
  • Schedules and assists new hire uniform fittings
  • Maintains communications TV monitor in Breakroom and provides relevant content weekly
  • Prepares reports and graphs as needed
  • File records as necessary
  • Operates office copier & fax
  • Assists with making travel arrangements (Company Car, Car Rentals & hotels, etc.) as needed
  • Works closely with all functional managers to provide administrative support activities as needed
  • Ensure smooth communication with employees and timely resolution to their queries
  • Perform other duties as needed


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Associates degree and/or Bachelor’s degree in Business Administration/Management (preferred) or other related field or minimum High school diploma or general education degree (GED)
  • 1-3 years’ experience using HRIS and time keeping systems
  • Minimum 2-4 years office experience, preferably in a manufacturing environment
  • Demonstrated proficiency with Microsoft Office Suite; particularly Excel then, Word and PowerPoint
  • Excellent interpersonal communication skills
  • Background with adherence to protecting confidential & personal information

If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.
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