Location: Multimatic Ride Dynamics, East Gwillimbury, Ontario, Canada
Posted: November 17th, 2020
ESSENTIAL DUTIES & RESPONSIBILITIES:
Front desk receptionist – answers phone, greets guest, takes and delivers messages
Responsible for visitor sign in book, plant visit confidential agreements, Contractor EMS
Type memos, correspondence, reports and other documents as needed
Files records as required
Collects and distributes incoming and outgoing mail daily
Assists in organizing and hosting visitors as needed. Keeps a supply of PPE for visitors
Works closely with all functional managers to provide administrative support activities as needed
Prepares reports and graphs as required
Purchase and stock office supplies
Arrange lunches and travel arrangements (airline tickets, car rental, etc.) as requested
Event planner for company lunches, recognition and off site events. Plans and coordinates activities with an events committee
File training records and maintain a data base for Training Documents for IATF standards Facilitate and monitor annual divisional training plan
Maintain divisional training database and training matrices
Monitor Training Effectiveness Evaluations
Administration of staff files and confidential materials (personnel file, training files, medical files)
Facilitate orientations and ensure new hire training is complete based on the job function
Attempts to address staff questions related to benefits and in coordination with the GM and/or HR Director employee relations related inquires
Coordinate uniform program
Coordinate employee service awards
Issue and monitor employee appraisal records
Create KMI’s specific to Ride Dynamics (i.e. performance reviews, turnover, medical concerns, GEAR)
Maintain GEAR database and coordinate GEAR awards
Act as an HR representative on the JHSC
Coordinate co-op, apprentice, and summer student programs as applicable
Complete WSIB/Insurance claims as required and monitor the Modified Work Programs
Assist in recruiting activities such as job posting, resume screening and interview coordination
Update and maintain organization charts
The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Post Secondary accreditation in Human Resources preferred.
Excellent oral, written and interpersonal skills
Fluency with Microsoft Office suite
Previous administrative experience an asset
High self-motivated and flexible
Must be capable of working under pressure with short completion times on projects and of working flexible hours in order to meet both internal and external customer requirements
Ability to work independently and under limited daily supervision.
Some knowledge of relevant employment legislation.
Closing date for applications is December 11th 2020
If you are interested in this position, apply by sending us your cover letter and resume. We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.