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Office - Human Resources Administrator

Location: Multimatic Ride Dynamics, East Gwillimbury, Ontario, Canada

Posted: November 17th, 2020


Office Administration

  • Front desk receptionist – answers phone, greets guest, takes and delivers messages
  • Responsible for visitor sign in book, plant visit confidential agreements, Contractor EMS
  • Type memos, correspondence, reports and other documents as needed
  • Files records as required
  • Collects and distributes incoming and outgoing mail daily
  • Assists in organizing and hosting visitors as needed. Keeps a supply of PPE for visitors
  • Works closely with all functional managers to provide administrative support activities as needed
  • Prepares reports and graphs as required
  • Purchase and stock office supplies
  • Arrange lunches and travel arrangements (airline tickets, car rental, etc.) as requested

Human Resources

  • Event planner for company lunches, recognition and off site events. Plans and coordinates activities with an events committee
  • File training records and maintain a data base for Training Documents for IATF standards Facilitate and monitor annual divisional training plan
  • Maintain divisional training database and training matrices
  • Monitor Training Effectiveness Evaluations
  • Administration of staff files and confidential materials (personnel file, training files, medical files)
  • Facilitate orientations and ensure new hire training is complete based on the job function
  • Attempts to address staff questions related to benefits and in coordination with the GM and/or HR Director employee relations related inquires
  • Coordinate uniform program
  • Coordinate employee service awards
  • Issue and monitor employee appraisal records
  • Create KMI’s specific to Ride Dynamics (i.e. performance reviews, turnover, medical concerns, GEAR)
  • Maintain GEAR database and coordinate GEAR awards
  • Act as an HR representative on the JHSC
  • Coordinate co-op, apprentice, and summer student programs as applicable
  • Complete WSIB/Insurance claims as required and monitor the Modified Work Programs
  • Assist in recruiting activities such as job posting, resume screening and interview coordination

Update and maintain organization charts

The above is intended to describe the general content of and the requirements for the performance of this position.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.


  1. Post Secondary accreditation in Human Resources preferred.
  2. Excellent oral, written and interpersonal skills
  3. Fluency with Microsoft Office suite
  4. Previous administrative experience an asset
  5. High self-motivated and flexible
  6. Must be capable of working under pressure with short completion times on projects and of working flexible hours in order to meet both internal and external customer requirements
  7. Ability to work independently and under limited daily supervision.
  8. Some knowledge of relevant employment legislation.

Closing date for applications is December 11th 2020

If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.
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