Administrative Assistant/Receptionist
Location: Multimatic C-Mech, Newmarket, Ontario, Canada
C-Mech is a brand new division of the Multimatic Mechanism Group. We are searching for a dynamic individual for the position of Administrative Assistant/Receptionist.
Plant Address: 1200 Stackhouse Road, Newmarket, ON, L3Y 8E4, Canada
Duties and Responsibilities:
- Receive visitor and direct them to correct person as well as ensure they have appropriate safety equipment.
- Answer and address incoming phone calls in a timely and polite manner.
- Manage mail by sorting and distribute as well as prepare outgoing mail for pick-up or courier.
- Monitor people coming and going through the reception doors.
- Photocopy, scan, and collate documents.
- Maintain equipment and report any malfunctions.
- Organize meetings and book meeting room.
- Provide secretarial support including but not limited to preparing correspondence and documents; organizing mailings, preparing and maintaining spreadsheets; scheduling and follow up on meetings; planning meeting and taking detailed minutes, etc.
- Maintain contact lists.
- Keep reception area clean and neat.
- Administer and maintain the scheduling of company vehicles.
- Book travel arrangements.
- Order lunches.
- Liaise with management to handle requests and queries from managers.
- Other duties as assigned.
Education and Experience:
- Excellent oral and written communication skills.
- Strong organizational skills with an ability to prioritize and muti-task.
- Excellent customer service skills.
- Able to work independently and within a team.
- Proficiency in Outlook, MS Word and Excel required.
- Grade 12 education combined with 2 years college and/or relevant work related experience.
- Automotive experience a definite asset.
- Ability to work in a fast paced environment.
We offer a comprehensive benefits package, as well as a friendly work environment. Learn more about us at www.multimatic.com.
Multimatic is an equal opportunity employer.
We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted
If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.