Executive Assistant
Location: Multimatic Inc. Head Office, Markham, Ontario, Canada
Multimatic is a global corporation supplying engineered components, systems, and services to the automotive industry. The company’s core competencies include the development and manufacture of complex mechanisms and body hardware, suspension systems, and body structural components as well as the design, engineering, and development of lightweight composite automotive systems.
Position Summary:
Reporting directly to the President and COO, the Executive Assistant to the President/COO provides executive, administrative, and development support to the President and C-Suite Executive, as well as the Senior Leadership Team (SLT) and HR. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President. The Executive Assistant serves as a liaison to the Senior Executives and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
The ideal candidate will be highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The successful candidate will have a track record of demonstrating a high level of confidentiality and discretion, has interacted directly with various levels of staff from C-level executives to production associates, and will be responsible for performing a number of administrative duties, including but not limited to, creating presentations, completing expense reports, and making travel arrangements.
Key Responsibilities:
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal/external customers
- Book / coordinate travel for the executive team
- Process and review all C-level executives expense reports
- Prepare internal and external corporate documents for team members and industry partners
- Schedule meetings/appointments, book and manage travel itineraries, and provide reminders
- Arrange corporate events (may be internal or external to the workplace, ie. golf tournaments, fund-raising events, staff appreciation events, etc.)
- Maintain an organized filing system of paper and electronic documents
- Uphold the highest level of confidentiality and discretion
- Demonstrate, develop and sustain a level of professionalism among staff and clientele
- Act as the point of contact between the executive and internal/external customers
- Take dictation and minutes and accurately enter data
- Produce reports, presentations and briefs
- Support and adhere to policies, procedures, and operational guidelines of the organization
Requirements:
- Minimum of 4+ years of experience as an Executive Assistant, reporting directly to senior management, with a minimum of a College diploma
- Advanced Microsoft Office skills, with an ability/desire to become familiar with company-specific programs and software. Familiar with Zoom will be an asset
- Successful track record of organization and planning skills, with an exceptional ability to manage various tasks and conflicting timelines in a calm and professional manner
- Proficiency in collaboration and delegation of duties
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- High level of attention to detail and accuracy
- Resourceful when presented with a problem or roadblock
- Proficiency in English with strong verbal and written communications skills, especially over the phone
- Exceptional ability to determine the appropriate level of discretion and confidentiality
- Must have reliable transportation to and from work location(s)
- Prior experience working with automotive manufacturing executive staff is an asset
To know more about Multimatic Career please watch the video - https://youtu.be/wO3GpzmOSiU
https://youtu.be/wO3GpzmOSiU
Closing date for applications is March 11th 2022
If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.