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Assistant Buyer/Director of First Impressions

Location: Multimatic Tennessee, Lewisburg, Tennessee, United States

Posted: May 29th, 2018

Location: Multimatic Tennessee, Lewisburg, Tennessee, United States

Company Structure:

Multimatic Tennessee LLC manufactures fully engineered, high quality structural components and assemblies for high-volume manufacturers.  Multimatic Tennessee LLC uses advanced proprietary manufacturing processes.

Plant Address:

Multimatic Tennessee LLC
871 Industrial Drive
Lewisburg, TN
USA 37091

SUMMARY

Directs and coordinates customer service activities for all communications with the customer, electronic, written and verbal.  Communicates customers needs with the manufacturing division issuing requirement reports, and communicating customer requests.  Places orders for goods and services and tracks orders to ensure timely delivery.  This position is the primary customer contact regarding spare parts and consumables requirements.

This position is also the front desk receptionist for the facility.  It is the first point of contact for all incoming calls and on-site visitors. 

ESSENTIAL DUTIES AND RESPONSIBILITIES       

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Places orders with vendors, completing required documents including purchase order requisition
  • Tracks all orders that have been placed
  • Completes return material authorization (RMA’s) on MRO items as needed
  • Generates request for quotation (RFQ’s) and Purchase Orders (PO’s)
  • Monitors supplier performance as measured by delivery, price and quality
  • Meets cost savings objectives on purchased material
  • Receives customer’s requirements electronically, by telephone, facsimile or mail. Analyzes requirement
  • Accesses and monitors customers material tracking and rating programs when required
  • Responsible for ensuring that the sales order entry functions are performed
  • Responsible for ensuring that all raw material and purchased parts are requisitioned and delivery dates are established
  • Front desk receptionist – answers phone, greets guest, takes and delivers messages.
  • Responsible for visitor sign in book and other visitor documentation requirements as directed.
  • Type memos, correspondence, reports and other documents as needed.
  • Files records as required.
  • Collects and distributes incoming and outgoing mail daily.
  • Operates office copier, fax and is experienced in Microsoft Word and Excel.
  • Input receiving documents into the Purchasing system.
  • Processes Invoices for approval and submits to A/P for payment. Researches payment problems as necessary.
  • Assists in organizing and hosting visitors as needed. Keeps a supply of PPE for visitors.
  • Works closely with all functional managers to provide administrative support activities as needed.
  • Assists Human Resources with employee record keeping and as directed.
  • Event planner for company lunches, recognition and off site events. Plans and coordinates activities with an events committee.
  • Prepares reports and graphs as required.
  • Purchase and stock office supplies.
  • Assures that the conference room supplies (drinks, coffee, and cups) are stocked for meetings and guests.
  • Arrange lunches and travel arrangements as requested.
  • Assists with Company Car scheduling and Car logs.
  • Perform other duties as required.

If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.