Receptionist
Location: Multimatic Indiana - New Haven, Fort Wayne, Indiana, United States
Multimatic Structures & Suspension has recently expanded its manufacturing presence in the Fort Wayne, IN area. We are searching for a dynamic individual for the position of Front Lobby Receptionist.
Multimatic is a global enterprise supplying engineered components, systems and services to the automotive industry. The company’s success has been fueled by its ability to attract and motivate a team of highly skilled and passionate individuals who want to make a difference.With expanding facilities around the world, including in Canada, the US, the UK, Germany, Mexico, Japan and China, there is always room in Multimatic’s growing team for people who share a dedication to technical excellence, quality and enthusiasm.
Why Work For Multimatic?
- Great benefits (e.g. Medical, Dental, Vision, Paid Time-off, & 401k)
- An excellent opportunity to be part of a new plant start-up from the onset
- Perhaps best known as constructor of the new Ford GT road and race cars, Multimatic's products also span a wide range of automotive mechanisms, structures and suspension systems (including Formula 1 race dampers).
FACILITY ADDRESS:
Multimatic New Haven
2808 Adams Center Road
Fort Wayne, Indiana USA 46803
SUMMARY
Supports the general office functions for Multimatic New Haven
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
- Front desk receptionist – answers phone, greets guest, takes and delivers messages
- Responsible for visitor sign in book, plant visit confidential agreements, LOI and Contractor EMS logs and enter them into the EMS form Expirations log
- Type memos, correspondence, reports and other documents for the General Manager and Human Resource Manager as needed
- Files records as required
- Collects and distributes incoming and outgoing mail daily
- Operates office copier, fax and is fluent with spreadsheets and word processing
- Assists in organizing and hosting visitors as needed. Keeps a supply of PPE for visitors
- Works closely with all functional managers to provide administrative support activities as needed
- Assists Human Resources with recruiting activities
- Event planner for company lunches, recognition and off site events. Plans and coordinates activities with an events committee
- File training records and maintain a data base for Training Documents for TS standards
- Prepares reports and graphs as required
- Purchase and stock office supplies
- Assures that the conference room supplies (drinks, coffee, and cups) are stocked for meetings and guests
- Arrange lunches and travel arrangements (airline tickets, car rental, etc.) as requested
- Perform other duties as required
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
- High school diploma or general education degree (GED)
- Minimum one year office experience, preferably in a manufacturing environment
- Demonstrated proficiency with Microsoft Office (Word, Excel & PowerPoint) & Outlook E-mail
LANGUAGE SKILLS
Must possess excellent grammar and language skills, being able to deal with all types of people with tact and diplomacy. Must possess ability to read and speak effectively with fellow employees and upper management so as to be able to interpret reports properly that will need to be typed.
If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.