Location: Multimatic Dynamic Suspensions, East Gwillimbury, Ontario, Canada
Posted: March 20th, 2018
Multimatic Dynamic Suspensions (MDS) is one of the newest of Multimatic’s North American divisions. It is a supplier of suspension parts and welded assemblies to the automotive industry, manufacturing front and rear lower control arms, links, stabilizer bars and various welded assemblies in a modern 240,000 square foot facility.
Multimatic Dynamic Suspensions is looking for a Receptionist who will perform reception duties; responsible for answering all incoming calls and greeting all visitors and also responsible for several accounting functions as well as general office duties and typing.
Answer and disburse all incoming calls. This includes taking messages where necessary.
Receive and direct all visitors. This includes the following: Administration of visitor log and visitor tags, placing greetings on board in receiving area (when applicable) and providing requested refreshments in boardroom and/or General Managers office.
Open & distribute all incoming mail, except mail for the General Manager. This includes stamping with date received, and other stamps as required.
Match packing slips to production invoices and enter invoices into M2K.
Date stamp, sort all incoming invoices and deliver to Accounts Payable on a daily basis.
Requesting from companies or personnel the proper back-up for invoices if the back-up has not been received or processed.
Adjusting of invoices when prices do not correspond with the purchase order or requisition.
Coding of invoices to their proper accounts.
Adding new vendors to the Accounts payable module with information provided by the purchasing department.
Entering all approved invoices into the computer system.
From the Cheque Preview report, determine if invoices have aged properly for payment. If not, put invoices on hold. If so, activate invoices for payment.
Print the cheques and match them to the invoices. Send cheques for approval and signing.
At month end accrue all invoices relating to the current month that have not been entered into the computer system.
Run month-end A/P reports (Vendor Trial Balance for Vouchered and Unvouchered A/P).
Keep an ongoing order for office supplies, and place the orders on a timely basis (after approval by the Controller). Distribute supplies upon arrival.
Monitor the postage machine. Replenish the postage supply as required (through Postage-by-Phone.
Education and Experience:
Candidates with the following skills, education and experience are encouraged to apply:
Accounts Payable Experience
Strong computer knowledge, especially MS Word, Excel
Ability to interact with all levels of employees and customers
Cheerful disposition, excellent interpersonal skills, ability to communicate clearly in English
Must have 3 to 5 years experience operating a busy switchboard.
College or university degree/diploma in accounting field an asset.
Additional Secretarial or Administration courses would be an asset
If you are interested in this position, Click on "apply now" below and send us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process.
If you are interested in this position, apply by sending us your cover letter and resume. We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.