Executive Assistant

Location: Multimatic Niche Vehicles NA, Markham, Ontario, Canada

Posted: November 5th, 2018

Multimatic is a global corporation supplying engineered components, systems and services to the automotive industry. The company’s core competencies include the development and manufacture of complex mechanisms and body hardware, suspension systems and body structural components as well as the design, engineering and development of light weight composite automotive systems.

With expanding facilities around the world, including in the United States, Canada, England, Germany, Mexico, Japan and China, there is always room in Multimatic’s growing team for people who share a dedication to technical excellence, quality and enthusiasm.

Multimatic Niche Vehicles produces the Ford GT supercar and other specialty vehicle components and assemblies, utilizing some of the world’s most advanced technological processes in the global market, and is currently seeking an Executive Assistant to join the team.  

Position Summary:

The Executive Assistant will be reporting to the Executive Vice-President of Niche Vehicles, and responsibilities will include providing support to the various manufacturing and production facility management where required.

The ideal candidate will be highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The successful candidate will have a track record of demonstrating a high level of confidentiality and discretion, has interacted directly with various levels of staff from C-level executives to production associates, and will be responsible for performing a number of administrative duties, including but not limited to, creating presentations, completing expense reports, and making travel arrangements.

Key Responsibilities:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with internal/external customers
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings / appointments, book and manage travel itineraries, and provide reminders
• Arrange corporate events (may be internal or external to the work place, ie. golf tournaments, fund-raising events, staff appreciation events, etc.)
• Maintain an organized filing system of paper and electronic documents
• Uphold the highest level of confidentiality and discretion
• Demonstrate, develop and sustain a level of professionalism among staff and clientele
• Act as the point of contact between the executive and internal/external customers
• Take dictation and minutes and accurately enter data
• Produce reports, presentations and briefs
• Support and adhere to policies, procedures, and operational guidelines of the organization

Requirements:

• Minimum of 4+ years’ of experience as an Executive Assistant, reporting directly to senior management, with a minimum of a College diploma
• Advanced Microsoft Office skills, with an ability/desire to become familiar with company-specific programs and software
• Successful track record of organization and planning skills, with an exceptional ability to manage various tasks and conflicting timelines in a calm and professional manner
• Proficiency in collaboration and delegation of duties
• Exceptional interpersonal skills with a friendly and professional demeanour
• High level of attention to detail and accuracy
• Resourceful when presented with a problem or roadblock
• Proficiency in English with strong verbal and written communications skills, especially over the phone
• Exceptional ability to determine appropriate level of discretion and confidentiality
• Must have reliable transportation to and from work location(s)
• Prior experience working with automotive manufacturing executive staff is an asset

Some job openings are posted through LinkedIn. All available job opportunities are posted at careers.multimatic.com.

If you are interested in this position, apply by sending us your cover letter and resume.
We thank all interested candidates in advance; however, only individuals selected for interviews will be contacted.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.